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Procurement Invoice Coordinator in Dallas, TX at Tuesday Morning

Date Posted: 7/1/2018

Job Snapshot

  • Employee Type:
  • Location:
    Dallas, TX
  • Job Type:
  • Experience:
    At least 5 year(s)
  • Date Posted:

Job Description

Procurement Invoice Coordinator

Under the general supervision of the manager, non-merchandise procurement, the Procurement Invoice Coordinator will be responsible for supporting the company’s non-merchandise procurement needs including, but not limited to non-merchandise products and services used in the company’s growth plans, daily operations of our stores, distribution center and corporate support center. This includes processing invoices for payment, analyzing and reporting on spend to develop forecasts, participating in the processes of working with end user to understand the specific business needs, assist in specifying and developing suppliers, sourcing, requesting of quotes and bids, processing purchase orders, tracking shipments, and distribution of goods and/ or services. 

Primary Responsibilities:
• Process department invoices, including matching invoice to purchase order, confirm receipt of products and services, matching costs and quantities and ensuring all terms conditions have been met prior to submitting an invoice for payment.
• Assist in analyzing current spend and forecasting future spend, develop and generate reports to assist the department in daily operation and planning.
• Partner with other departments to ensure accurate planning forecasts to support store development and daily store operations.
• Keep accurate records to assist and support the development of capital and supply expense budgets.
• Assist department in evaluating the requirements and needs to support company’s plans, goals, and objectives as it relates to the procurement of FFE, MRO supplies, and services.
• Support and assist the department in negotiating with vendors proposals and quotes for materials, services, terms, conditions, availability, and pricing, that best meets the needs and supports Tuesday Morning’s goals and plans.
• Maintain accurate records to assist in determining the need for material and capacity to address expected demand, execute the resulting plans, and update planning to reflect the results.
• Support preparation and processing of requisitions and purchase orders for supplies, services, and equipment.
• Follow up and communicate with stores and departments on status of requisitions.
• Perform other duties as assigned by supervisor; assumes a shared responsibility for personal growth and development goals.

Project Development Support:
• Work with internal business partners to ensure all projects are executed per project calendar
• Work with external business partners to ensure they have the information, dates, and PO’s needed to meet project timing.

Policies, Procedures, and Programs
• Work with the manager to develop policies, procedures and best practices in the management of the non-merchandise procurement department

Problem Solving
• Responsible for anticipating problems and reacting promptly, while finding the most cost-effective solution and corrective measures.
• Proven track record of working with a team of purchasing and planning professionals.
• Able to complete responsibilities in a timely, professional and quality manner.
• Understanding of basic accounting principles and accounts payable processes.
• Demonstrated ability to develop and maintain effective working relationships with internal and external stakeholders
• Strong analytic and problem-solving skills, effective business analysis, project management and quantitative skills
• Proven effective team player with an ability to build and maintain relationships to achieve results
• Inquisitive, with an ability to research and make efficient use of resources to achieve effective business results
• Ability to manage multiple tasks or projects simultaneously, ability to transfer lessons learned into new processes; flexibility in job focus
• Self-starter with high activity level
• Must be a team player
• Must have the ability troubleshoot and think outside the box
• Excellent written and oral communication as well as exceptional interpersonal skills and the ability to professionally communicate at all levels.
• Customer focused, action orientated and result driven
• Problem solving and analytical reasoning skills
• Self-motivated individual with the ability to work collaborative across all organizations
• Solid decision making ability

Other Skills & Abilities
• Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) with an emphasis on excel skills; v lookups, pivot tables, etc.
• Utilize cloud-based purchase order system
• Use company established invoice workflow
• Able to type a min of 60 words per minute
• Able to work with minimum supervision
• Able to sit at a computer an eight-hour work shift
• Able to work in a shared office environment
• Use a computer, 10 key, telephone and other office equipment. Manage a large volume of calls and emails from stores, projects and outside vendors
Education/Training Requirements:
• High school education Bachelor’s Degree preferred
• 5 years + of supply chain experience, including experience
• APICS or ISM certification, membership in Supply Chain Council or American Purchasing Society highly desirable.

We offer competitive compensation, excellent benefits to include 401(k), best-in-class products, and more! Both innovative and high-performing, our stores provide you with unlimited possibilities to start your career. Be a part of the Tuesday Morning growth!